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NYSCA Executive Spring Meeting
Sunday, June 8, 2003 - 2:30pm
In attendance: Carol Wilder, President; Gary and Marie Radford, Immediate Past Co-Presidents; Edward Lenert, Vice-President; Judy Isserlis, Treasurer; Adele Ray, Executive Secretary, Sue Collins, Recording Secretary; Jim Morrison, Chair Nominating Committee; Bill Petkanas, Editor of SCA; Thom Gencarelli, Chair, Ad-hoc of Publications Committee; Lance Strate, Archivist; Sue Jasko, visiting member; Sue Drucker, member of Publications Committee; Marie Garland, visiting member
Call to Order, Greetings
Meeting began at 2:50pm; Greetings and thanks to Sue Drucker for hosting. the spring meeting and providing refreshments.
Agenda Change: Add Treasurer's Report to item I; move all items down and move Journal Merger to item V.
I. Treasurer's Report - Judy Isserlis
Judy reported that the organization has approximately $6,000; from this amount, a payment will be made for the next printing of the Annual.
II. Programming of 2003 Conference - Carol Wilder & Ed Lenert
Carol announced that 800 mailings went out; Ed announced that all arrangements were on track; the conference will be co-sponsored with Eastern Communication Speech and Rhetoric Division; it was decided that the deadline be extended to August first and that we encourage the formation of student panels.
Ed made the following report:
1. Ed would like to organize a film/video 'festival" for Friday night
2. NYSCA and the ECA division will each do their own programming
3. John Downing was secured as the keynote speaker and will speak to the conference theme: "Celebrating our Accomplishments, Questioning our Assumptions"
III. Recruitment of New Members
1. Outreach: Sue Drucker began the discussion by suggesting that the organization extend its reach to community colleges, invite Deans to attend the conference, and encourage more graduate student participation; there was discussion about the ways NYSCA should serve an empty "niche" that is not being addressed by the national associations, e.g, by encouraging more undergraduate student participation.
Sue Drucker suggested that traditional NYSCA methods of awarding and encouraging support among past members and officers in particular be emphasized and that the "Wilson Fellowship" be awarded, and acknowledgement of past presidents in the program and at the conference.
Marie proposed that NYSCA members wear stickers at other conferences to promote outreach; Sue Drucker will give Carol a website that identifies communication programs throughout the state; Carol and Ed will send out a postcard to remind and instruct members to register for the organization and conference.
Carol will chair a panel at the conference on NYSCA's history and will work with Sue D. and Judy to implement said panel; Sue D. and Carol will put together a list of previous presidents and issue a letter of invitation to the conference.
2. Leadership Continuity: Ed raised the point that when elected officials move out-of-state a constitutional issue might arise if the official is unable to attend meetings and attend to the duties of the office; he suggested the possible election of "Co-President" and "Co-Vice President"; Thom G. reviewed the constitution, Art. 5, Sec. 4 "Removal from Office" concerning the office of VP Elect.
Sue Collins moved to request the resignation of the Vice-President Elect and to discuss possible nominations for a new VP-Elect, seconded by Judy Isserlis; discussion ensued over the temporary appointment by the President of Marie Garland to assume the position of VP-Elect until election at the conference.
Carol would send a letter and an email to Todd Frobish asking for his resignation; motion was passed unanimously; Marie Radford raised an amendment to the motion: if the President does not receive a response in ten business days from the officer of VP-Elect, then a board vote to remove Todd Frobish and support the appointment of Marie Garland by the President will be enacted; amendment passed unanimously.
Thom G. pointed out that the position of New Media Director needs to be replaced; Art. IV, Sec. 3 "Replacement of Officers" was reviewed; Carol will appoint Elizabeth LeDoux from The New School upon her consent.
IV. Other Business:
Jim accepted the appointment for the Nominating Committee for 2003-4; Lance pointed out the following offices that needed to be filled at the conference: 2 Member-at-Large, Student Representative, Vice-President Elect, Recording Secretary; Editor of the Reports and Editor of the Proceedings also need to be filled; Lance suggested that a current list of officers be ready for the fall conference.
V. Journal Merger and Related Issues - Thom Gencarelli, Chair of Ad-Hoc Publications Committee
Thom presented the report of the ad-hoc Publications Committee held on March 5, 2003; discussion ensued over the proposed adoption of The Atlantic Journal of Communication, the procedures for and consequences of doing so, and the proposed amendments to the constitution; if proposal is accepted, the next issue of SCA would be the last before suspension; two questions were raised:
1. should the publication committee be a standing committee instead of an ad hoc one?
2. should there be a Publications "Officer," "Director," or "Editor-in-Chief" responsible for all publications?; the ad-hoc committee recommended to the executive board to change the by-laws and to send the proposed changes to members no less than six weeks before the conference to be held on October 24-26, 2003.
Bill Petkanas moved that the board approve
1. the proposal for the adoption of The Atlantic Journal of Communication and the necessary constitutional amendments
2. the delegation to the ad-hoc Publications Committee the overseeing of the implementation of the proposal
Gary Radford seconded; passed unanimously.
4:45pm - Meeting adjourned.
NYSCA Executive Spring Meeting
Friday, April 20, 2001 - 1:00pm
In attendance: Thom Gencarelli, President (presiding); Marie and Gary Radford, VPs; Carol Wilder, VP-Elect; Mary Aiello Gray, Executive Secretary; Laura Tropp, Recording Secretary; Al Auster, Chair, Nominating Committee; Lance Strate, Editor, Speech Communication Annual; Judythe Isserlis, Treasurer (sent report); Barbara Jo Lewis, Editor, Proceedings (sent report).
Report from the President, Thom Gencarelli
1. Thom is still working on trying to get the website up and running. Everyone agrees that the organization needs a presence on the web. However, there are still a number of questions and difficulties. The first two are: Where will it be hosted and who will maintain it? There was also discussion about adding the position of Webmaster to the Executive Council. The position could have a three-year term for the sake of continuity. There was, at first, a suggestion that this be put into the newsletter as a query to membership. (See "New Business" below.)
2. There was also a discussion about using a listserv or the website to communicate, in order to avoid the cost and work of more mass mailings. This would be especially useful for communicating proposed Constitutional amendments.
Report from the Vice Presidents, Marie and Gary Radford
1. Gary and Marie spoke with Kutsher's, and have decided to not run any Sunday morning panels because of minimal to poor attendance. Instead, they are expanding the Friday schedule, and there will be a lunch on Friday instead of Sunday. There was concern expressed that people may not stay over Saturday night, but in the past people have stayed over yet left without coming to the panels on Sunday.
2. The Kutsher's rates have gone up by $1.00 in every category.
3. They were trying to raise corporate money for support of Edward Tenner as keynote speaker, but were not able to meet his price. Paul Thaler agreed to offer the keynote for Friday, based on his new book, which concerns a British plot to kill Adolph Hitler.
4. They reported on the recent submissions for the 2001 conference. There was discussion about adding a technology-centered panel and also a service-learning panel.
5. Regarding the dates of mailing, they would like to post a preliminary program on-line. They will also get mailing lists and post on CRTNET. They should have the preliminary program out to the membership by the end of August.
Report from the VP-Elect, Carol Wilder
1. Carol would like to introduce into the 2002 conference the idea of distance learning.
2. She has also looked at other sites. There are two chief concerns: money and location. She has a bid from Kustcher's - roughly $100/day/person - with meals. Other possible sites:
• Arrowwood - pricey: $350.00/night/person
• Tarrytown Hilton - the double rate is $137/day - no meals, which translates to approximately $70/day per person
3.
Regarding the Tarrytown Hilton, it is not too far from New York. Some people may not stay over, however, the site may attract others. People will be on their own for food but there is a restaurant on-site. We need a minimum of fifty to sixty rooms to avoid higher charges for the facilities. The facilities are better than Kutsher's, and there is more advanced technology. The hotel has offered the weekend of 10/25-10/27.
It was suggested that chairs from different schools might help sponsor a reception. There was also discussion of offering people a one-day only conference fee.
4. There was a vote to move the 2002 conference to Tarrytown. Council was unanimous in favor of doing so.
Report from the Treasurer (Mary read Judythe's report)
1. We have $13,445.93.
2. We lose $72/year because the interest does not cover monthly charges and we have not found a better rate. Carol will look into an account that charges less. Also, there was discussion of arranging for people to be able to pay by credit card, since some show up at the conference ready to pay but do not have cash, and Mary has wasted time sending back accidentally unsigned checks. It was noted that the cost of providing such a service might be prohibitive.
Report from the Executive Secretary, Mary Aiello-Gray
1. Membership report:
• 194 total members
• 108 regular members
• 54 student members
• 32 life members
2.
We made $206.00 on this conference.
3. There was discussion about the Wilson Service Award. Lance Strate was asked to contact Debbie Borisoff, who is functioning as the head of that committee, to see if they are planning to nominate anyone this year.
4. Discussion ensued about making funds available for the awards for student papers.
5. There was a motion to establish $100 rewards for the best student paper - undergraduate and graduate. The motion passed (yeas - 8, nays - 1).
Report from the Chair of the Nominating Committee, Al Auster
1. Al has identified possible people for the position of VP-Elect.
2. The following is a list of expiring terms:
• Vice President-Elect
• Executive Secretary
• Treasurer
• Recording Secretary
• One Member-at-Large
3.
Also the following positions need to be filled, but are appointed:
• Editor of the Speech Communication Annual
• Editor of Proceedings
• Editor of Reports
• Chair of Nominating Committee
Report from the Editor of the Annual, Lance Strate
1. The 2000 issue is not out yet. The search for funding has tied up this issue, but it should be out by the summer.
2. There are plans to distribute the 2001 issue at the fall conference.
3. Expenses will probably work out to about $3,000 for each issue. The journal is the Association's major expense.
New Business
1. Do we want to put the position of Webmaster on the Executive Council? This would allow the person to be recognized and give them authority and responsibility. We would need to amend the Constitution. Would this be an appointed position or an elected officer? It was agreed that it would be better to make this an appointed officer. There was a motion to prepare an amendment to the Constitution to add an appointed office of Webmaster. This proposal would need to be sent out to the newsletter, at least six weeks in advance of the Conference. The motion passed (unanimously).
2. We will also propose an amendment adding a student member to the Executive Council.
3. We should re-examine the functions of the Executive Secretary, perhaps providing some money for clerical support as we look to build members. We may also need to invest money to ensure that our databases are up-to-date and kept updated, and have the Executive Secretary oversee this. Perhaps this could be the job of a long-time member of the organization. Or we could hire a part-time worker to maintain the database. Alternatively, several organizations (including the Media Ecology Association and the New Jersey Communication Association) might hire one person to maintain a database that they can share.
4. There was discussion over when to meet at NYSCA. Perhaps we should have two meetings instead of three, and not have the meetings at the same time as breakfast.
3:45pm - Motion to end meeting and recognition and thanks to Carol and the New School for hosting us.
NYSCA General Business Meeting
2000 Conference
Sunday, September 24, 2000 - 12:00pm
1. Two resolutions were passed:
• Resolved that the New York State Communication Association warmly thanks Thom Gencarelli for his tireless work at organizing and implementing the 58th Conference of that organization on September 22-24, 2000 at Kutsher's Hotel in Monticello, New York.
• Resolved that the family of Gerry M. Goldberg be acknowledged by the New York State Communication Association by sending a gift of condolence to his wife Judy and by making a contribution to the Gerry M. Goldberg Memorial Debate Fund at Pace University.
2. Though the actual gavel was missing, there was a passing of the gavel (a bottle of wine, in this case) to Thom.
The meeting was adjourned at 12:30pm.
NYSCA Executive Council Business Meeting
2000 Conference
Sunday, September 24, 2000 - 8:00am
In attendance: Susan Jasko, President (presiding); Thom Gencarelli, VP; Gary and Marie Radford, VPs-Elect; Carol Wilder, incoming VP-Elect; Judythe Isserlis, Treasurer; Laura Tropp, Recording Secretary; Al Auster, Chair, Nominating Committee; Terri Toles-Patkin, Member-at-Large.
1. Discussion resumed about possible new locations for the conference. Judy suggested that next year we should put down a $250.00 deposit here as a fail-safe in case we do not find another suitable place to hold the conference. We did not do the straw poll on whether people would be willing to go to a new location for the conference because it was felt that people could not make an informed decision without knowing the full cost. Judy said that the Desmond in Albany is a possible alternative.
Basing the weekend on 80 rooms a night, the price would probably be similar to what it is now, but there would be a charge of $2,200 for the breakout rooms and audio-visual equipment. Also, there would be no coffee breaks or cocktail party included. We now have a site committee - Judy, Carol, and Mark Lipton - to collect information for the 2002-2004 conferences.
2. Carol made the suggestion that we raise the cost of institutional membership. There was concern over whether the institutions would pay. Susan suggested that a modest increase probably would not keep people away. To increase the institutional membership, we will look to the institutional members of other organizations and appeal to them.
3. Concerning our web initiative, Thom is going to work with Susan Jacobson at Marymount Manhattan College, who will have her students maintain it. We will include on the website: officers, the Constitution, contact information, membership information, and dates for events.
4. Susan again raised the concern that it might be safer if more than one person had a copy of our database. Perhaps this is something the member-at-large could take on? Terri Toles Patkin agreed to take charge of improving the gaps in information.
5. There was discussion about of who is responsible for making sure that the Speech Communication Annual gets to the institutions that request it. We need to get the subscription information organized and pass it on to future editors, if this will be the editor?s responsibility.
6. Thom agreed to draft a statement, using NCA's statement, concerning the problem communication departments at the SUNY community colleges are having with the SUNY Board of Trustees' new general education requirement. This recent mandate threatens to limit, if not cancel out the basic communication and basic speech courses as general education requirements, effectively reducing the role of these departments on their campuses.
7. There was discussion about trying to get more production people interested in attending the conference.
8. There was further discussion about the student representative. Council proposed a motion to amend the Constitution to have a student representative. Thom and Marie will draft this.
9. The spring meeting date of the Executive Council will be in March or April in New Jersey or Manhattan;probably on a Friday.
10. It was requested that officers who were not present at the meeting on Sunday provide a written report.
11. Laura will send out an e-mail to gather contact information for all the board members.
The meeting was adjourned at 9:15am.
NYSCA General Business Meeting
2000 Conference
Saturday, September 23, 2000 - 1:00pm
The slate of nominations for office was presented by Al Auster, Chair of the Nominating Committee and voted on by the members of the Association.
The results of the election were as follows:
• Vice President-Elect, Carol Wilder
• Treasurer, Judythe Isserlis
• Recording Secretary, Laura Tropp
• Member-at-Large, Peggy Cassidy
Report from the Executive Secretary, Mary Aiello-Gray
Mary reported on membership:
• 1 institutional member
• 100 pre-registered
• 66 on-site registered
Report from the Vice Presidents-Elect
1. Gary and Marie put out the call for papers for next year's conference: "2001: A State Odyssey."
2. Gary and Marie also announced the date of the New Jersey Communication Association meeting on March 31st, in Monmouth, New Jersey.
New Business
1. Susan Drucker made an announcement about the ECA conference, April 25-29th, in Portland, Maine.
2. Judy announced that long-time NYSCA member Gerry Goldberg passed away, and that people could make donations for the Gerry Goldberg Debate Foundation at Pace, or to his wife.
The meeting was adjourned at 1:50pm.
NYSCA Executive Council Business Meeting
2000 Conference
Saturday, September 23, 2000 - 8:00am
In attendance: Susan Jasko, President (presiding); Thom Gencarelli, VP; Gary and Marie Radford, VPs Elect; Lance Strate, Immediate Past President, and Editor, Speech Communication Annual; Mary Aiello-Gray, Executive Secretary; Judythe Isserlis, Treasurer; Laura Tropp, Recording Secretary; Al Auster, Chair of the Nominating Committee; Terri Toles-Patkin, Member-at-Large.
There was some concern expressed about Kutsher's placing us in the main dining room. It was difficult, at times, to hear the keynote speaker over the noise. We will try to see if Kutsher's will move us back to our usual room, the Gold Room.
Report from the VPs-Elect, Gary and Marie Radford
Gary and Marie passed out the call for papers for the next year. The keynote speaker is Dr. Daniel Kolak. They made a suggestion for the second keynote speaker, Edward Tenner, a Princteon Professor who has written a book on technology and its unintended consequences. However, Prof. Tenner charges a fee, which is usually high. They will ask if he can give us a reduced rate. Gary and Marie also suggested obtaining corporate sponsorship - perhaps Net Library, an e-book company. Susan made the suggestion that instead of a corporate sponsor, perhaps departments could sponsor this event.
Report from the Executive Secretary, Mary Aiello-Gray
1. Mary provided an update of registration. She now has 26 people for on-site registration and 105 pre-registered (including one lifetime member). NYU renewed its institutional membership.
2. Council decided to renew the limit on how many students the institution is allowed to bring, settling on a three student cap. This will need to be spelled out in future conference mailings.
3. Clarification was also made that a student membership is restricted to full-time students only (though this applies for both graduate and undergraduate students).
4. Mary needs volunteers to sit at the registration desk. A sign-up notice was passed around among the Council members.
5. Mary asked for a clear-cut definition of a member-at-large.
Report of the Treasurer, Judy Isserlis
Judy reported that she expects at least $12,500 to be in the treasury by the end of the conference.
Report of the Editor of the Annual, Lance Strate
Lance postponed his report until the following morning.
New Business
1. There was discussion about the slate for the afternoon election.
2. Next year's conference will fall on the weekend before Columbus Day weekend.
NYSCA Executive Council Business Meeting
2000 Conference
Friday, September 22, 2000 - 6:15pm
In attendance: Susan Jasko, President (presiding); Thom Gencarelli, VP; Gary and Marie Radford, VPs-Elect; Lance Strate, Immediate Past President and Editor, Speech Communication Annual; Mary Aiello Gray, Executive Secretary; Judythe Isserlis, Treasurer; Laura Tropp, Recording Secretary; Al Auster, Chair, Nominating Committee; Terri Toles-Patkin; Member at Large.
Report from the Vice President, Thom Gencarelli
Thom reported on the program for the weekend. There were 43 panels on the program. This is down from last year when there were 52 panels. There were, as of Friday, 142 participants on the program, from 11 states and 43 different schools and universities. Right now there are 120 people registered for rooms but there will probably be more at the last minute. Conference costs were kept to a minimum: $127.50 for program printing and $100 for gifts for the keynote speakers.
Report from the Executive Secretary, Mary Aiello-Gray
Mary suggested that the change of date to an earlier date than usual may have contributed to the drop in attendance, because people were not on campus to receive the notices. Next year, we will be back to our usual date in October. Mary reported that she has 100 pre-registered and already has 25-30 walk-ins. She expects more on Saturday.
Report from the President, Susan Jasko
Susan brought up the idea of passing the gavel on Saturday night in order to make more people aware of the movement of officers. A suggestion was made that on Saturday night the Board would acknowledge Thom's efforts and wait until Sunday for Susan to pass the gavel, because that is when her official term is over.
Report from the Chair of the Nominating Committee, Al Auster
Al discussed the election slate, which is in place with the exception of a nominee for the member-at-large position. There was discussion about adding a student representative to the Executive Council. In order to do this, we would need to amend the Constitution. We need to bring the amendment up to a vote of the membership attending the next conference. We would also need to send the proposed amendment to everyone three weeks before the conference. One concern was that we may need to give students voting rights in order to allow them to vote for the student representative. Another concern was getting a quorum at meetings.
New Business
There was talk of a location change for a future conference. Some expressed concern about a drop in attendance if we move the conference. However, we now have a strong, committed membership, which allays some of this concern. There was a suggestion that we take a straw poll to see if people would prefer to move someplace else, such as Albany, or stay where we are.
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